Sponsors & Exhibitors



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  • Promote your company at the largest municipal gathering in New Hampshire.
  • Generate new business leads and expand your customer base.
  • Gain exposure to more than 300 municipal officials and staff.
  • Perfect opportunity to meet attendees during Exhibit Hall events and session breaks.
  • Receive recognition and exposure in member communications and NHMA’s website.

NOW AVAILABLE!  2023 Sponsor/Exhibitor Kit

Can you believe it?  We are less than three months away from the largest yearly gathering of municipal officials in New Hampshire, and we hope you will join us.

The New Hampshire Municipal Association (NHMA) is pleased to invite you to be part of our 82nd Annual Conference and Exhibition to be held this Wednesday, November 15, and Thursday, November 16, 2023, at the DoubleTree by Hilton Downtown Manchester Hotel in Manchester.   This NHMA signature, two-day event draws more than 300 city and town officials and showcases nearly 90 exhibitors and sponsors. The year’s conference, themed Zap the Gap: How to Make Peace & Work Effectively in a Multigenerational World, continues a rich tradition of leadership, education and networking designed to enhance overall member governance. 

To make this year’s event better than ever, we’ve made some exciting changes.  For example, the Russ Marcoux Municipal Advocate of the Year awards banquet, traditionally held as a Thursday lunch event, has been moved to Wednesday night.  Together with the Municipal Management Association of New Hampshire, NHMA will be hosting the Russ Marcoux Municipal Advocate of the Year award banquet on Wednesday evening, and this includes a social hour, plated dinner, and magical entertainment.  A $5,000 sponsorship (available to multiple sponsors) offers you the opportunity to make brief opening remarks and you will receive a complimentary table for eight, among other promotional benefits. We hope you will consider supporting and joining us at this member networking event this year.  Even if you chose not to sponsor, please mark your calendars to join us Wednesday night for award recognitions, big laughs, great fun and lively entertainment. Only $30 per ticket. (Please see the special one page insert in the attached Exhibitor & Sponsor Kit for details of this sponsorship opportunity.)

Sponsor & Exhibitor Registration Now Open!

ONLINE REGISTRATION FORM:  2023 Sponsor and Exhibitor Registration (cognitoforms.com). 

Registration deadline is October 13, 2023.

In a further effort to drive member traffic to the Exhibit Hall this year, all lunches and session breaks will be held in the Exhibit Hall.  We also plan to introduce a new “Best of Show” booth contest (to be voted by attendees) and a new “Tic-Tac-Toe” contest.  We hope introducing these new changes will boost member traffic and help engage members long enough that they stick around to learn what you offer. 

The participation of companies and organizations like yours adds to the value that conference attendees’ experience.  We invite you to be part of this great event as a sponsor and/or an exhibitor.  The above Exhibitor & Sponsor Kit outlines the details of these excellent opportunities.

We thank you for your interest in our annual conference and we look forward to your participation with us in November.

If you have any questions, please contact Tim Fortier by phone at 603.226.1305 or email conference@nhmunicipal.org.

booth terms

2023 Exhibit Floor Layout (Subject to Change)


Sponsors, exhibitors and attendees all appreciate the value of face-to-face networking and how engagement is more important and irreplaceable than ever. Exhibiting at the conference provides numerous benefits that cannot be gained from other forms of marketing.

Consider the following:

  • VISIBILITY your name in front of 350+ local decision-makers
  • CONNECT one-on-one with New Hampshire’s city and town leaders
  • SEE YOUR BRAND onsite, on the virtual platform app, website, magazine, and electronic newsletter before, during and after the conference
  • FACE-TO-FACE NETWORKING and engagement critical for generating new ideas, leads, and maintaining relationships
  • ATTENDEES VISIT EXHIBIT HALL to gain insight from industry thought leaders and experts—show them how you can assist them and provide solutions
  • WORK B2B WITH PARTNERS and create new business relationships with other exhibitors
  • RECEIVE EXCLUSIVE ACCESS to complimentary conference attendee mailing list for marketing
  • YOUR MUNICIPAL CLIENTS, prospects —and competitors will be there


We invite you to join to connect face-to-face with your municipal clients and prospects.  The solutions, expertise, products, and services you provide are critical to the success, recovery, and continued growth of New Hampshire’s cities and towns.  Please join us in November!

Premium              $975

Standard              $875

Nonprofit            $525

Government       $525

Affiliate                  $325

Included with Each 8’ X 10” Booth

Each premium and standard booth measures approximately 8 feet (depth) X 10 feet (width) and includes a draped 6-foot table, two chairs and one sign with company name. Internet access will be provided at no additional cost. In-person exhibitors also receive a virtual booth — that’s two booths for the price of one!

Exhibitors are responsible for all booth furnishings (other than outlined above) and electricity.  These items are not included with the booth but can be ordered through the Exhibitor Service Manual available through Capital Convention Contractors.  Exhibitors may also provide their own furnishings.


Electric service may be ordered directly with the hotel.  Complete this Electrical Service Order Form and mail with payment to:  The DoubleTree by Hilton Manchester Downtown Hotel, 700 Elm St., Manchester, NH  03101.  Although the hotel may ask for a booth number, that list is provided by NHMA to the hotel on the day before the event. 


Click here to find where exhibitors can unload to set up in the Expo Center at the DoubleTree by Hilton Manchester Downtown Hotel.  Exhibitor move-in is available from 4:00 pm – 7:00 pm on Wednesday, November 15th or from 7:00 am – 9:30 am on Wednesday, November 16th.  If you plan to move-in on Tuesday late afternoon/early evening, please inform NHMA.  


A parking garage is located adjacent to the Hotel. With validation, parking fees are $7.00 per vehicle (per day). Attendees staying overnight at the hotel may park overnight for $14.00 (per night). To validate your parking ticket, you must bring your parking ticket into the hotel to be validated in Exhibit Hall (entrance to the hall) or the Assembly Area (validator located on the counter top of the bar).


The DoubleTree by Hilton is located at 700 Elm Street in the heart of downtown Manchester, New Hampshire.

From the South (I-93): Take I-93 North to Route 293 North (left exit off I-93). After Brown Avenue exit, stay to the right as Route 293 bears right. Stay on Route 293 to the second exit (exit 5/Granite Street). Turn right at the bottom of the ramp and continue through two sets of lights. The hotel garage is located on your left.

From Nashua: Take Route 3 North. Just south of Manchester, Route 3 becomes Route 293. Take exit 5 and follow the directions above for I-93 from the South.

From the Seacoast: Take I-95 to Route 101 West to I-93 South to Route 293 North. Follow directions above for I-93 from the South.

From the West (I-89) and/or I-93 Southbound: Take I-89 South to I-93 South to Route 293 South to exit 5. Turn left at the bottom of the ramp. Continue straight through two sets of lights. The hotel garage is located on your left.