TOWN OF RYE, NEW HAMPSHIRE
Executive Assistant
Town Hall • 10 Central Road • Rye, NH 03870
The Town of Rye is seeking a professional, organized, and dependable individual to serve as Executive Assistant. This full-time position provides general clerical and administrative support to the Select Board’s Office, the Town Administrator, and other town boards, committees, and commissions as needed. The position also involves regular interaction with members of the public and requires strong communication and interpersonal skills.
Position Highlights
• Full-Time with Benefits
• Location: Town Hall, 10 Central Road, Rye, NH
• Reports to: Town Administrator and provides support to the Select Board
• Hourly rate dependent on qualifications and experience
Key Responsibilities
• Provide general administrative and clerical support for the Select Board’s Office and the Town Administrator, including routine office correspondence and follow-up on administrative matters as assigned.
• Receive and assist the public, answer telephone calls, respond to inquiries, and direct matters to the appropriate offices or individuals.
• Prepare, format, and distribute correspondence, memoranda, notices, agendas, and related materials.
• Assist with preparing materials for Select Board meetings.
• Post agendas and meeting notices for certain town boards, committees, and commissions, as required.
• Assist with updates to the Town Hall website.
• Prepare and post legal notices, bid notices, public hearing notices, and employment advertisements in a timely manner.
• Create and publish town newsletters and annual town reports.
• Maintain, organize, and file administrative records, correspondence, and other office documents, including materials of a confidential nature. Order office supplies as needed.
• Open, sort, and distribute incoming mail and email correspondence.
• Maintain calendars for Town Hall meetings, events, and facilitate scheduling as assigned.
• Provide administrative support to other town boards, committees, and commissions as needed.
• Perform other related duties as assigned.
Preferred Qualifications and Skills
• High school diploma or equivalent with relevant training in clerical skills, business, or office management required; Associate degree and municipal experience preferred.
• Four years of progressively responsible administrative or clerical experience preferred, or any equivalent combination of education and experience.
• Strong organizational, communication, and customer service skills, proficiency with standard office software, and the ability to manage multiple tasks, maintain confidentiality, and work effectively with town officials, staff, and the public.
How to Apply
Please submit a Town of Rye Application for Employment, cover letter and resume to:
Matthew Scruton
Town Administrator
Town of Rye
10 Central Road
Rye, NH 03870
Applications will be accepted until the position is filled.
The Town of Rye is an Equal Opportunity Employer.