TOWN OF MADISON
REQUEST FOR PROPOSALS (RFP)
Professional Full-Charge Accounting Services
Town of Madison
PO Box 248
Madison, NH 03849
Issue Date: 7/14/26
Proposal Due Date: 7/31/26
The Town of Madison, New Hampshire, is seeking proposals from qualified firms or individuals to provide professional full-charge accounting services for the Town.
The selected contractor will provide accounting support and financial management services for the Town under the direction of the Town Administrator.
Scope of Services
The successful proposer shall provide comprehensive accounting services including, but not limited to:
Payroll Administration
- Process payroll on a bi-weekly basis.
- Maintain payroll records.
- Assist with payroll reporting.
- Provide payroll support and troubleshooting.
Accounts Payable
- Process accounts payable.
- Generate manifests for Board approval.
- Process vendor payments.
- Review vendor statements.
- Research outstanding invoices.
- Manage approximately 75–85 invoices per week.
Financial Administration
- Provide accounting support.
- Maintain financial records.
- Assist with account reconciliations.
- Support month-end and year-end processes.
- Assist with audit preparation as requested.
Process Improvement
- Develop and update written Standard Operating Procedures.
- Recommend improvements to accounting processes and internal controls.
- Assist with implementation of improved financial procedures.
Software Support
- Provide ongoing QuickBooks support and troubleshooting.
- Assist Town staff with accounting software questions.
General Financial Services
Perform additional accounting-related duties reasonably necessary for the operation of the Town's finance office.
Contract Term
The Town anticipates awarding a one-year contract with the option to renew annually upon mutual agreement and approval by the Board of Selectmen.
Proposal Requirements
Bidders shall submit:
- Cover Letter
- Qualifications and Experience
- References (minimum of three)
- Proposed Cost Structure
Pricing
Provide pricing for:
- Bi-weekly accounting services
- Any additional fees
The Town reserves the right to negotiate final pricing.
Questions
Questions regarding this Request for Proposals shall be directed to:
Lucia Roth
Town Administrator
Town of Madison
PO Box 248
Madison, NH 03849
Email: ta@madison-nh.org
Reservation of Rights
The Town of Madison reserves the right to: Reject any or all proposals, waive informalities or minor irregularities, request additional information, negotiate with the selected proposer, and award the contract in the best interest of the Town.
Desired Start Date
The Town anticipates a contract start date of: September 4, 2026