Job Title: Bookkeeper-Finance Clerk
Reports to: Town Administrator
Status: Full Time
Location: Town Hall
FLSA: Non‑Exempt-Hourly
Position Summary
- The Bookkeeper-Finance Clerk provides reliable, day‑to‑day financial and clerical support for the Town. Primary duties include payroll entry, accounts payable processing, bank reconciliations, and records management/filing. This position ensures accuracy, timeliness, and compliance with applicable policies, procedures, and statutory requirements while delivering excellent internal customer service to departments and vendors.
Key Responsibilities
- Payroll Entry: Prepare, verify, and submit payroll data to third party vendor.
Maintain payroll records (timesheets, deductions, benefits, accruals).
Assist with payroll adjustments, corrections, and year‑end reporting as directed.
- Accounts Payable (AP): Review invoices for accuracy, proper approvals, and account coding. Enter and process AP batches; prepare check/EFT runs.
Maintain vendor files; respond to vendor inquiries; reconcile statements.
Support 1099 year‑end processes and filing requirements.
- Bank Reconciliation: Reconcile bank accounts monthly; investigate and resolve discrepancies.
Monitor cash receipts and deposits; maintain supporting documentation.
Collaborate with departments to ensure proper cash handling and recording.
- Filing & Records Management: Maintain organized and compliant financial records (electronic and paper). File and archive documents per retention schedules and Town policy. Assist with document retrieval for audits, public records requests, and reporting.
- General Finance Support: Assist with journal entries, account coding, and month‑end closing tasks. Work with the auditors. Prepare routine reports, spreadsheets, and reconciliations as assigned. Provide customer service to internal staff and the public; route calls and emails appropriately. Support special projects, audits, and process improvements under the direction of the Town Administrator. Other related duties as assigned
- Human Resources: Assist with HR-related functions including onboarding new personnel, ensuring completion of required forms and orientation materials. Maintain accurate and confidential personnel files in compliance with retention policies. Administer employee benefits enrollment and updates, and serve as a point of contact for benefit inquiries. Prepare and process Personnel Action Forms for changes such as promotions, transfers, and terminations. Support compliance with employment laws and Town policies, and provide general HR assistance to staff and management as needed.
Minimum Qualifications
- Education: High School diploma or GED
- Experience: Two (2) years of relevant bookkeeping/clerical work experience
OR an equivalent combination of education and experience that demonstrates competency in the duties listed.
- Proficiency with standard office software (e.g., Excel, Word, email), and ability to learn financial/payroll systems.
- Demonstrated accuracy, attention to detail, and organizational skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong communication skills and customer service orientation.
Preferred Qualifications
- Two (2) years of business school (e.g., associate-level business coursework)
- Experience in municipal or public sector accounting/payroll.
- Familiarity with fund accounting concepts and purchasing policies.
- Experience with accounting/payroll software (New Durham uses MTS accounting package).
- Knowledge of state/federal payroll requirements and W‑2/1099 processes.
Core Competencies
- Accuracy & Detail Orientation: Enters, reconciles, and files records with minimal errors.
- Time Management: Meets deadlines; prioritizes multiple tasks effectively.
- Integrity & Confidentiality: Exercises sound judgment with sensitive financial data.
- Collaboration: Works effectively with departments, vendors, and the public.
- Process Improvement: Identifies opportunities to streamline workflows and enhance controls.
Working Conditions & Physical Requirements
- Primarily office-based with regular use of a computer and standard office equipment.
- Ability to lift/move files and boxes up to ~25 lbs and to sit/stand for extended periods.
- Occasional extended hours during payroll cycles, month‑end, and audit periods.
Schedule: Hours somewhat flexible. Monday–Thursday 8:00 a.m.–4:30 p.m. Friday 8:30-12:30. There will be some night meetings, especially during budget season, which time can be flexed from scheduled hours.
Compensation & Benefits
- Pay range depending on Qualifications
- Excellent benefits including State Retirement, Health Insurance, Short and Long term Disability insurance, vision, and dental insurance
How to Apply
- Please submit a resume, cover letter, and three professional references to:
John Scruton ndadmin@newdurhamnh.gov
Include “Bookkeeper/Clerk – New Durham” in the subject line.
- Open until filled: Resume review begins 2/4/26