The City of Lebanon is looking for a motivated professional to join the Assessing Department as an Assessing Clerk.
The Assessing Clerk provides administrative, technical, and professional support to the Deputy Assessor and Assessing Division of the Finance Department. Assists in the responsibility for maintaining the real property assessment roll and property database using specialized software and coordinating assessment-related mapping updates with GIS. Serves as the primary point of contact for the public. Administers tax credits, exemptions, and statutory filings, and ensures compliance with applicable laws and regulations. Provides information, guidance, and responsive customer service regarding assessing processes and property-related matters.
Work involves both routine and varied assignments requiring general knowledge of departmental functions. The position is expected to prioritize tasks and perform work with a degree of independence under general supervision of the Deputy Assessor. Accuracy and efficiency are important, as errors may impact public interactions, departmental operations, and revenue-related processes.
Responsibilities include, but are not limited to:
• Provide assessment information to public and taxpayers. Explain revaluation process and principles and explain assessment codes and tables. Refer complex questions or concerns to the Deputy Assessor.
• Provide copies of assessment cards, maps and other information to the public and City department personnel. Assist the public to access Lebanon website for GIS and property database and Grafton County Registry of Deeds website for assessing information, sales, and deed research.
• Data entry and review of field work as completed by the Deputy Assessor and appraisal staff into the CAMA system.
• Process title transfers: enter new owner names, addresses, and other pertinent data into the computer; compare deed descriptions with tax maps, make notes of discrepancies and send to GIS Coordinator for updates.
• Track and maintain files for excavation operations, to include scheduling inspections of the properties by staff, calculating the tax due upon receipt of the Report of Excavation, and completing paperwork to be sent to the New Hampshire Department of Revenue Administration.
• Track and maintain files for timber cutting operations, to include scheduling inspections of the properties by a licensed forester, or by the New Hampshire Department of Revenue Administration Timber Tax Appraiser, calculating the tax due upon receipt of the Report of Cut, and completing paperwork to be sent to the New Hampshire Department of Revenue Administration.
• Track and maintain files for Utilities, sending out annual letters of Request for Informational updates for contracted Utility Appraiser. Track and maintain all Utility related building permits, Abatements, Appeals, and State utility forms. Forwarding to contracted Utility Appraiser as needed.
• Track and maintain files for Current Use assessments. Meet with and explain Current Use to property owners, and the general public, including Realtors, developers, appraisers and attorneys. File paperwork with the County Registry of Deeds. Assist with the calculation of Current Use change tax being assessed to property owners that subdivide, sell or develop a portion of property.
• Interview and qualify taxpayers for elderly exemptions and veteran tax credits. Track and maintain these files to ensure proper tax billing
• Maintain property files, general files, appraisal files, and map/plan files for office.
• Maintain and update Building Permit change file, enter building permits into the CAMA system.
• Maintain and update Sales Record Books.
• Assist with preparation of Property Tax Warrants and check for accuracy.
• Familiarity with Statutes, DRA 600 and ASB 300 Rules pertinent to job.
• May assist with measuring and listing when necessary or when assigned by the Finance Director, City Manager or Independent Consultants/Assessing staff.
• Assist Deputy Assessor in generation of reports sent to City Manager, City Council, and State agencies.
• Perform such other duties and responsibilities as may be assigned by the Deputy Assessor
• Keep current with State, Federal, and local laws, regulations, and exemptions
Minimum Qualifications:
Education, Training and Experience:
• High School diploma or equivalent, post secondary or other training in real estate tax law and deed conveyances.
• One (1) to three (3) years prior experience with a combination of clerical, office management, real estate sales and terminology, and deed research with an emphasis upon real estate tax law and deed conveyance; or equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities.
• Willingness to continue education in New Hampshire State RSA’s, assessing practices, computer skills, public relations, office practice or other related fields.
Other combinations of education and experience that qualify an individual to perform the requisite job duties and responsibilities may be considered.
Knowledge, Ability and Skill:
• General knowledge of state laws, local regulations/codes and terminology regarding property assessment, taxes and exemptions.
• Excellent verbal, written and customer service skills.
• Ability to work effectively with the public; City departments and others transacting business with the Department.
• Excellent organizational skills; accuracy; and attention to detail.
• Ability to work in a fast-paced environment and prioritize tasks.
• Ability to maintain confidentiality of sensitive citizen information.
• Excellent technology skills, including use of word processing and other relevant computer programs.
Licenses/Certifications:
None
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements:
• Remain Stationary: more than 2/3
• Move: more than 2/3
• Communicate: more than 2/3
• Operate: more than 2/3
• Ascend/Descend: none
• Position Self: none
• Reach: more than 2/3
• Distinguish: more than 2/3
• Vibration: none
• Move up to 10 pounds: frequently
• Move up to 30 pounds: occasionally
• Move up to 60 pounds: never
• Move up to 100 pounds: never
• Move more than 100 pounds: never
Summary of Occupational Exposures:
• Outdoor weather conditions: never
• Work in high, precarious places: never
• Work with toxic or caustic chemicals: never
• Fumes or airborne particles: never
• Extremes of heat/cold (not related to weather): never
• Work near moving mechanical parts: never
• Risk of radiation: never
Job Environment:
Work is performed under typical office conditions; work environment is moderately noisy. Operates a computer, calculator, telephone, copier, facsimile machine, and other standard office equipment. Interacts with other city departments, city businesses, the public, and city officials. Has access to department-related confidential and/or sensitive information including financial records, the disclosure of which would cause a significant breach of trust and seriously damage the reputation of the department. Errors in judgment could result in hardship to the city's citizens, lower standards of service to the community, monetary loss or legal repercussions and possible negative public relations for both the department and the city.
Hours of Work:
Department business hours are 7:00 AM–5:00 PM. This position offers a flexible schedule within those hours, subject to departmental needs, while maintaining a 40-hour workweek.
To apply, please visit the City’s “Career Portal” application system at https://lebanonnh.gov/1414/Employment-Opportunities to create an account and apply on-line by the deadline date.
- Exempt : No
- Type : FT Employee
- Department : Assessing
- Location : Lebanon, NH