The Town of Plaistow is accepting proposals for residential recycling subscription service commencing July 1, 2021 and ending June 30, 2026.
Acceptance Deadline: February 22, 2021-by 2pm
Opening of Proposals: Submitted proposals will be opened at 6:30 pm on February 22, 2021 at the Board of Selectmen meeting, 145 Main Street, Plaistow, NH 03865.
No proposal may be withdrawn after it is filed unless the Company makes a request in writing to the Town prior to the time and date set for the opening of proposals or unless the Town fails to award or issue a notice of intent to award a Contract within sixty (60) days after the date and time set for opening proposals.
GENERAL INFORMATION: The Town of Plaistow is seeking a recycling contractor to collect, transport, and dispose of on a bi-monthly basis, acceptable recycling products from individual residents. There are approximately 127 residents interested in this service. Successful bidder will make arrangements with individual households as to acceptable recyclables, arrange for acceptable recycle containers, and to bill and collect fees from said residents.
INSURANCE: Prior to commencing work and throughout the term of an Agreement the Contractor shall obtain, maintain and provide to the Town, a copy of a Certificate of Insurance with the following types and limits of coverage:
A. General Liability Insurance for bodily injury shall be a minimum of $1,000,000 per person/per occurrence; $5,000,000 total.
B. General Liability Insurance for property damage shall be a minimum of $1,000,000 per person/per occurrence; $5,000,000 total.
C. Automobile Liability Insurance for bodily injury shall be a minimum of $1,000,000 per person/per occurrence; $5,000,000 total.
D. Automobile Liability Insurance for property damage shall be a minimum of $1,000,000 per person/per occurrence; $5,000,000 total.
Compensation and Employer’s Liability Insurance:
The Contractor shall maintain during the life of this Contract the statutory Worker’s Compensation and Employer’s Liability Insurance for all of their employees to be engaged in work on the project under this Contract and, in case any such work is sublet, the Contractor shall require the subcontractor similarly to provide Worker’s Compensation and Employer’s Liability Insurance for all work of the latter’s employees to be engaged in such work.
If a particularly hazardous contract prevails, additional coverage, at the expense of the Contractor, may be required.
All coverages shall be effective for the entire period of the Contract. All policies and Certificates of Insurance shall carry a ten (10) day notice of cancellation in expiration. Notice of such cancellation or change in expiration shall be sent to the Plaistow Selectmen’s Office. Failure to have adequate insurance shall be reason for the Town to cancel any contract and order the closing of any job.
To the fullest extent permitted by law, Contractor shall protect, indemnify, save, defend and hold harmless to Town of Plaistow, its officials, agents, volunteers and employees (“Indemnified Parties”), from and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs, interest and expenses, including but not limited to reasonable attorney and paralegal fees, which Indemnified Parties may become obligated or suffer by reason of any accident, bodily injury, death of person, or loss of or damage to property, arising indirectly or directly under, out of, in connection with, or as a result of this Contract or the activities of Contractor or its agents, employees, contractors or subcontractors, and even if caused in part by any negligent or intentional act or omission of Indemnified Parties. The Contractor’s obligations to defend, indemnify and hold harmless the Indemnified Parties hereunder shall survive the term of this Contract. The Town of Plaistow shall have the right to approve assignment of counsel, defense strategy and settlement, and its approval shall not be unreasonably withheld.
Each policy of insurance shall be issued by a financially secure insurer, duly licensed to do business in the State of New Hampshire. The Town of Plaistow shall be named as an Additional Insured on the Certificate. The Town shall be notified no earlier than thirty (30) days before any such policy is cancelled, altered, or materially changed. If a subcontractor or sub-consultant is used for any portion of the work, the Contractor will provide to the Town a Certificate of Insurance, in the same amounts and under the same conditions, from the subcontractor.
Any appointment resulting from this RFP will not necessarily be awarded to the bidder with the lowest fees. The appointment shall be awarded to the compliant bidder whose proposal best meets the needs of the Town of Plaistow, in the judgment of the Town Manager. The Town reserves the right to negotiate the terms and conditions of a contract with the successful firm or firms to obtain the most advantageous situation for the Town.
The Town of Plaistow reserves the right to accept or reject any and / or all proposals or any part thereof, to waive any formality in the process, and to accept the proposal considered to be in the best interest of the Town. Failure to submit all information called for may be sufficient grounds for disqualification. The Town of Plaistow reserves the right to cancel this request at any time for any reasons.
PROPOSAL SUBMISSION AND EVALUATION
An original and Five (5) copies of the requested proposals should be delivered, in a sealed envelope marked “RFP — Recycling Subscription Services” to the Town of Plaistow, Attn: Mark Pearson. 145 Main Street, Plaistow, NH 03865 by 2:00pm, Monday, February 22, 2021. Proposals should include the following information which will be used as evaluation criteria:
1. A brief description of the firm and its related experience in providing recycling services. References - All bidders shall include with their proposal a list of at least three (3) current references for whom work has been performed within the past five (5) years. This list shall include name of the municipality, person to contact, address (both mail and email) and telephone number. Failure to include references may be ample cause for rejection of a proposal as nonresponsive.
Non-Assignment of Contract
The Successful Proposer (also referred to herein as the “Contractor”) shall not assign the Contract, nor sub-contract it in whole or in part, nor delegate any portion of the work to be performed to any other person, firm, corporation or entity without the prior written approval of such act by the Town, who is under no obligation to approve such act.
Individual to whom questions concerning this request should be directed:
Mark Pearson Town Manager Town of Plaistow 145 Main Street Plaistow, NH 03865 Phone: (603) 382-5200 x 266