- Act as Town’s Human Resources department: provide new employees with appropriate paperwork and ensure all documents are completed and submitted to appropriate authorities (NH Retirement system, insurance carriers, ect.); ensure they are reported to State Unemployment; ensure personnel files are kept up to date; depending on department the potential employees are being hired for; schedule pre-employment drug tests, physicals and background checks; provide FMLA paperwork to employees and track their leave time; keep Selectboard and department heads informed of employees absences and current leave status; ensure that all mandatory labor posters are kept up to date; ensure the Town is in compliance with all Affordable Care Act requirements. Ensure all paperwork is completed and distributed appropriately upon an employee’s retirement/termination/resignation. Perform exit interviews.
- Process payroll on a bi-weekly basis, and/or any payroll corrections; keeping track of and recording employees’ vacation sick and personal time on a monthly and annual basis
- Bookkeeping: balance and evaluate payroll liability accounts as they relate the monthly Health Insurance, Dental Claims, NHRS, Aflac and other employee benefits and generate monthly invoices for the Accounting Clerk; perform quarterly reporting to NH Unemployment, Vermont Department of Taxes and IRS 941 reports; ensure W-2s and distributed at year end; compile information for annual worker’s compensation audit; annually working with auditors
- Create and keep up to date any all necessary Policies and Procedures related to the Human Resources items
- Act as Town’s liaison with NH DOT, seeing that all driver and vehicle information is safeguarded and kept current
- Act as Town’s liaison with DOT drug-free program, schedule pre-employment and random appointments as needed; complete forms associated with said tests and keep employee list current
- Schedule Joint Loss Management Committee meetings (quarterly), building inspections (annually) and act as committees’ secretary
- Compile and review job descriptions
- Submit to local newspaper “Our Town” articles on important issues that should be shared with the public, such as job openings.
- Attend trainings as needed to stay current on job related topics
- Answer incoming telephone calls and assist walk-in patrons; return telephone calls as needed; and field tax bill related questions as needed; book room rentals
- Any other projects/work that may arise throughout the course of daily/weekly/monthly/yearly office activity
Town of Charlestown
Thursday, April 8, 2021
Tuesday, June 8, 2021