Employee Engagement & Wellness Coordinator
Primary duty is ensuring the health and wellness of employees and the organization through the administration of policies and programs that improve employee mental and physical health, wellness, collaboration, and morale.
Assists the Human Resources Director to coordinate and help administer and oversee the town’s day-to-day human resources functions; assists directors, supervisors, department administrators, and employees with a range of employment-related matters
Maintains and updates employee personnel and medical files; keeps accurate records and ensures all documents are filed in a timely, secure and highly organized manner.
Oversees all aspects of the Town’s benefit, wellness, and engagement programs, ranging from overseeing the benefits management and ensuring the employee health and wellness is maintained on a day to day and long-term basis.
Conducts administration of the town’s flexible benefits (IRC Section 125) plan. Works with vendors to provide detailed information and explanations of benefits to employees; enrolls new employees; updates benefit changes as appropriate; terminates benefits upon separation or retirement; codes and processes vendor invoices for payment.
Administers annual open enrollment process for employees and retirees. Meets with employees and retirees to discuss benefits options, eligibility and changes and answer questions.
Administers FMLA and short and long term disability leave programs.
Coordinates worker’s compensation claims. Prepares and/or reviews and files injury reports and status updates with workers’ compensation carrier as appropriate. Follows up with injured or ill employees, department administrators, and Payroll as needed to facilitate payment of wages and continuation of fringe benefits.
Reviews medical restrictions and return-to-work/fitness for duty information, subject to review by HR Director, and communicates appropriately with department managers about these. Coordinates temporary alternate duty/light duty and return to work efforts.
Meets with terminating or retiring employees to provide information regarding termination, conversion, or portability of benefits, COBRA, retiree health insurance options, and related matters. insurance options. Coordinates the pay-out of unused leave balances in accordance with the town’s employment policies and/or applicable collective bargaining agreements; notifies benefit carriers of termination of benefits.
Assists in creating job postings through the Town’s recruiting and applicant tracking system, in consultation with the HR Director and hiring managers.
Assist in the on-boarding of newly hired employees in consultation with the HR Director.
Supports and promotes the Town’s commitment to equal employment opportunity, diversity, and inclusivity in recruiting and retaining a highly talented workforce.
Helps maintain and update salary schedules and other compensation/classification data. May be assigned to conduct classification reviews depending on qualifications and experience.
Conducts exit interviews.
Assists Town Manager and HR Director in preparing for union contract negotiations.