Deputy City Clerk

POSITION:                             Deputy City Clerk                           

DEPARTMENT:                     City Clerk             

HOURS WORKED:               40 hours per week, including occasional evenings and weekends                                                    

AFFILIATION:                       Unaffiliated

SALARY & GRADE:             Grade 14, salary dependent upon experience

PRIMARY DUTIES 

Under the direction of the City Clerk, works to effectively utilize support staff in completing responsibilities of the office to meet the needs and expectations of the citizens of Nashua and the public at large.  Measures and evaluates work performance, assigns work schedules, develops training and work procedure guidelines, prioritizes workloads and delegates essential tasks. The Deputy City Clerk handles and resolves customer complaints and drives improvements to customer service.  Oversees the maintenance of city records held within the Office of the City Clerk, all licensing and permitting issued by the Office of the City Clerk and assists the City Clerk with voter registration, recruitment of voter registrars, election training materials, and other election related requirements. The Deputy City Clerk maintains the ordinances/resolutions and city-wide board and commissions databases and applicable web pages, certifies city documents, prescribes oaths of offices, and assumes duties and authority of City Clerk during absences.  This position will require work in the evening and weekends, so candidate must be available to work extra hours when needed. 

QUALIFICATIONS 

Experience in a town or city clerk office, in records management, and/or in a customer-service driven industry preferred.  A minimum of three (3) years of supervisory experience in an office setting.  Bachelor’s Degree with specialization in Office Administration, Business Management, Public Administration, Records Management, or a related field preferred, but a combination of education and experience will be considered.  Must have a general knowledge of city ordinances and state statues relating to the office and must be able to quickly acquire the required knowledge, skills and abilities, in areas of deficiency.  Must attain and maintain certification by the New Hampshire City and Town Clerk’s Association as a New Hampshire Certified Deputy Clerk.  Must be accurate, detailed oriented, accustomed to meeting deadlines and able to remain calm and professional when dealing with difficult situations.  Must have proven analytical/math skills and have strong written and verbal communication skills.  Must have proficiency in the use of personal computers and MS Office Suite software and customized software applications appropriate to assigned tasks.  Must possess a valid driver’s license and be able to obtain certification as a Notary and Justice of the Peace.  Applicant must be willing to acquire the necessary skills, knowledge and/or certification in managing municipal records retention, storage and disposal.  

APPLICATION PROCEDURE

Submit cover letter, application, resume, and three professional references at: http://applitrack.com/nashua/onlineapp/

EQUAL OPPORTUNITY EMPLOYER - Recruiting practices shall be consistent with State and Federal Law (9/23/2022)

Organization: 
City of Nashua
Type: 
Employment
Close Date: 
Monday, October 31, 2022
Salary: 
Wage dependent upon experience