Town Administrator

TOWN ADMINISTRATOR

East Kingston, NH is seeking a proactive management professional to serve as its next Town Administrator.

Position Purpose:

The purpose of this position is to perform professional, administrative and management work to support ongoing town activities as well as assisting the Board of Selectmen to discharge the duties of the office; and all other related work as required. The Town Administrator is responsible for maintaining and improving upon the efficiency and effectiveness of all areas under his/her direction and control.

Background:

East Kingston is a rural community in Rockingham County, NH, located 20 miles south of Portsmouth, NH with a population of approx. 2,400.  The town is led by a three-member Board of Selectmen, has an SB2 form of government, and a total general fund budget of approximately $3.0 million.

Supervision:

Supervision Scope: Performs assignments requiring the exercise of a high level of independent judgment to provide timely information and advice to the Board of Selectmen town officials, boards and committees concerning the development, implementation and administration of the policies, goals, regulations, and statutory requirements related to the administration and operation of the town.

Supervision Received: Works under the policy direction of the Board of Selectmen, with considerable latitude for independent judgment and initiative. Assumes responsibility for developing and achieving the department’s goals and objectives. Works according to established professional, department and town policies and procedures, standards, special directives, instructions and intent.  The position is subject to review and evaluation by the Board of Selectmen.

Job Environment:

Work is generally performed under typical office conditions. Required to work outside of normal business hours and attend 2-3 evening meetings/month

Operates a computer, telephone, and other standard office equipment and software including Microsoft Office, QuickBooks and other municipal software.

Makes frequent contacts with a wide variety of persons/organizations including the general public, all town departments/boards/committees, local/state/federal officials/organizations, attorneys, insurance companies, community leaders, and local civic and social organizations. Contacts require a high level of persuasiveness, resourcefulness, discretion, and negotiating skills to influence the decisions and behavior of other parties.

Has full access to all town-wide confidential information such as personnel records, bid proposals, legal strategy, pending litigation, information relating to inter-departmental project plans and programs, and personal information.

Errors in judgment or discretion could have continuing adverse effect on the town’s ability to deliver services, result in loss of municipal revenues, have far-reaching legal and financial ramifications, and cause significant adverse public relations.

Essential Functions:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that  may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

Supervises, directs, and assumes responsibility for the efficient administration of all functions and activities for which the office of Town Administrator is given authority, responsibility, or control by by-law, SB2 Meeting, and by vote of the Board of Selectmen.

Attends all regular and special meetings of the Board. Provides informational support at all of its proceedings. Answers questions regarding matters under his/her jurisdiction.

Ensures that full and complete records of the financial and administrative activities of the Board are maintained.  Prepares full report of all town administrative operations as requested.

Advises the Board on the needs of the town. Recommends to the Board or other elected town officials/agencies adoption of measures requiring action by them..

Oversees the use of all town facilities and property under the jurisdiction of the Board.  Directs the maintenance and repair of all town buildings and facilities.

Compiles the annual operating budget for the town and ensures that a full and complete inventory of all property of the town, both real and personal is maintained.

Answers complaints and refers complaints to the proper Town department for attention, submits recommendations for the disposition of specific complaints to the Board of Selectmen.

Provides training support for newly elected Selectmen, including but not limited to, policies and current issues and background information.

Performs similar or related work as required, directed or as situation dictates and shall exercise any additional powers that are or may be legally conferred upon the position by statute, bylaw, regulation or vote of the Selectmen.

Recommended Minimum Qualifications:

Education, Training and Experience:

The successful candidate will have a bachelor’s degree in public administration or related field; master’s credits in a field related to municipal management or equivalent field such as accounting, business management, or legal studies are a plus. Candidates should have prior experience as a town administrator, assistant administrator, executive secretary, or equivalent combination of education and experience evidencing a history of leadership in public and/or private organizations.

Knowledge, Ability and Skill:

Working knowledge of business administration practices and general office procedures. Demonstrated skills, abilities, and knowledge in budgeting, payroll functions, Department of Revenue Administration reporting, personnel administration, planning, accounts payable, municipal procurement development, intergovernmental relations.

Ability: Ability to establish and maintain effective working relationships with all town employees, board/committee members, officials and the general public. Ability to recognize town-wide priorities and work cooperatively to support their accomplishment. Ability to conceptualize and put into operation department and town-wide goals and objectives. Ability to prioritize multiple tasks and deal effectively with interruptions, often under considerable time pressure.

Skill: Excellent fiscal skills. Demonstrated skills in working cooperatively with other departments, agencies, citizen groups, and individuals in promoting the best delivery of services to the community. Excellent managerial, organizational and communication skills. Imagination, innovation and judgment relating to planning and achieving town-wide goals.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee   to   successfully   perform   the   essential   functions   of   this   job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Lifts/moves objects weighing up to 10 pounds. Types on a keyboard at a moderate speed. Communicates verbally and in writing. Manually operates all office equipment and machines.

Compensation:

The successful candidate will receive an attractive compensation package including health and retirement plan benefits with a market rate annual salary range, commensurate with qualifications and experience.  East Kingston is an equal opportunity employer.

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)

 

For additional information related to the position, the town and the application process, please contact Richard Poelaert, Chairmen of the Select Board Principal at rpoelaert@EASTKINGSTONNH.GOV

Submit résumé and cover letter, via email in a single PDF to  rpoelaert@EASTKINGSTONNH.GOV

Organization: 
Town of East Kingston
Type: 
Employment
Close Date: 
Friday, August 30, 2019