Police Records Supervisor - Police

Grade 18

General Statement of Duties

Manages Police records operations; performs directly related work as required.

Examples of Essential Work

• Serves as the office manager within Police records procedures, including supervising, training, evaluating and coordinating the work of Police Records Specialist in the maintaining of all official Police records;
• Develops and implements policies and procedures designed to ensure the integrity of all records used in law enforcement operations;
• Prepares cases of complaints for District Court and coordinates with Court Officials and the Prosecutor’s personnel for the arraignment of trial paperwork;
• Resolves problems arising from electronically archiving large volumes and amount of materials;
• Maintains and orders supplies used in Police records activities;
• Personally handles situations and public requests of a more difficult nature;
• Types and electronically archives incident offense reports, subpoenas, arrests, accidents, citations, tow in/drive reports and related matters according to prescribed procedures and guidelines;
• Ensures the completeness and accuracy of all materials to be archived;
• Performs other duties of Police Records Specialists as necessary;
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; and more.

Acceptable Experience and Training

• Graduation from High School or possession of a GED, preferably supplemented by additional training in office management; and
• Extensive experience in Police records operations; or
• Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Required Special Qualifications

• Ability to pass a background check.