Payroll & Benefits Clerk

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Job Summary

Is responsible for the administration of payroll and coordination of benefits for the town.   Performs general accounting tasks and routine clerical duties.

Examples of Duties

(Any one position may not include all of the duties listed, or do the listed examples include all duties, which may be found in positions of this class.) 

1. Administers complex, computerized payroll for all employees which involves data entry and proofing of hours worked, preparation of payroll checks and various reports, electronic transfers of direct deposits and payroll taxes, and other related functions.
2. Processes payroll ensuring adherence to various collective bargaining agreements and Town Personnel Policy.
3. Maintains accrued vacation and sick leave records and prepares various related reports. 
4. Coordinates payroll tax administration, including W-2’s.
5. Administers adjustments to payroll for STD and Workers Compensation employee benefits.
6. Provides assistance to and works with Human Resources on various interrelated tasks.
7. Prepares monthly retirement electronic filing report for the State.
8. Answers inquiries from employees and other departments.
9. Prepares general ledger distribution and payment of employee benefits.
10. Bills retirees and employees for outstanding insurance premium balances.
11. Deposits cash receipts. 
12. Records cash receipts reported by Town Clerk/Tax Collector and Assessor in the absence of the Accounts Payable Clerk.
13. Processes employee group insurance and retirement plan enrollment forms, related change forms and benefit termination.
14. Processes retiree group insurance and related change forms.
15. Prepares financial analyses as needed.  
16. Performs accounts payable duties during absence of the Accounts Receivable Clerk.
17. Performs other related duties as required.

 Knowledge, Skills, and Abilities

Good working knowledge of payroll, benefits, and accounting records and procedures; experience performing payroll and benefits administration in compliance with Collective Bargaining Agreements; ability to perform computer data input accurately and with reasonable speed; working knowledge of modern office equipment including copiers and calculators; working knowledge of computer word processing and spreadsheet applications, preferably Word, Outlook and Excel; ability to make rudimentary arithmetical calculations rapidly and accurately; ability to follow oral and written instructions; ability to establish an effective working relationship with other employees; and ability to exercise logic and judgment in the performance of all duties.

Minimum Qualifications

Associate degree in accounting or business with accounting courses and two years of experience in payroll accounting and benefit administration; or any equivalent combination of education and experience, which demonstrates possession of the required knowledge, skills, and abilities.  Municipal experience preferred.

Benefits

The Town offers a comprehensive benefits package to full-time employees which includes:

• 100% employer paid family health insurance premiums
• 100% employee life, and short-term disability insurance premiums.
• 90% employer paid family dental insurance premiums.
• Participation in New Hampshire Retirement System
• Optional benefits such as, deferred compensation plans, long-term disability, & supplemental life insurance.
• Paid leave including, holidays, vacation, personal, and sick leave.
• College tuition reimbursement and flexible spending accounts may also  be available depending upon the position.

To learn more details, visit our benefits page.