Land-use Board Secretary (Part-time)
East Kingston, NH has an immediate opening for a part-time Secretary for the Planning Board and Zoning Board of Adjustment. The candidate for this position will support both boards.
Job Summary: The Secretary is responsible for keeping all minutes and records for the Boards in accordance with the Rules of Procedure and applicable state laws. It also includes timely processing of applications submitted to the Boards in accordance with state laws, keeping financial records for the Boards, purchasing supplies, and assisting the public.
The Secretary position is part time at an hourly rate based on experience. There are no fixed hours associated with the position, but an applicant should expect between 5-15 hours per week dependent on the case-load of the two boards.
The position will require the candidate attend up to two meetings per month in the evening.
The Secretary is the public contact person for the Boards under the guidance and direction of the chairs of those Boards and shall assist the public during office hours.
Qualifications: Basic office skills including file maintenance, tape recording, letter writing, computer capability with Word and Excel. Oral and written communication skills are necessary and the ability to get along with the public. Basic knowledge of Planning and Zoning processes, regulations, and laws are preferred.
All applicants should apply either by e-mail to firstname.lastname@example.org, online via job posting board, or in person at a regularly scheduled Planning Board meeting (the 3rd Thursday of each month). Please submit a resume and cover letter describing qualifications for review.
Full description of duties:
Provide a regular schedule of hours at the town offices to respond to phone and email inquiries, process paperwork as necessary, manage and archive of paper and electronic files
Process PB and ZBA applications including posting of public notices, abutter notifications, and collection of fees and escrow accounts (as required)
Prepare monthly application and information packets and distribute to PB and ZBA members
Prepare PB and ZBA draft minutes and agendas
Maintain a yearly calendar of meeting dates, submission deadlines, and fee schedules
Coordinate with the Board Chairs and Vice Chairs, town staff: and planning consultant on general Board matters and to prepare decisions and other legal paperwork
Coordinate with the planning consultant to respond to inquiries and provide technical guidance
Maintain PB and ZBA documents and forms, and incorporate amendments to the zoning ordinance and land use regulations documents
Attend up to two evening meetings per month. The Planning Board meets the 3rd Thursday of each month at 7pm and the Zoning Board of Adjustment meets on an as needed basis the 4th Thursday of each month at 7pm.