Grade 13 General Statement of Duties: Performs various administrative tasks and services essential to the overall operations of the Human Resources Department; employee-oriented, high-performance culture emphasizing accountability, compassion, respect, productivity and development; performs directly related work as required. Examples of Essential Work: - Performs confidential administrative duties within the Human Resources Department;
- Prepares correspondence, reports, lists and other documents as instructed and requested by designated office personnel;
- Performs data entry within the Human Resource Information Systems (HRIS);
- Assists with the maintenance of office files, records and related documents, including confidential personnel matters and other information deemed public domain, maintaining the responsibility to release only the appropriate information;
- Assists with new hire and termination paperwork and calculations, as well as pay changes, benefits changes, and leave paperwork and calculations;
- Assists with projects, events, schedule coordination/appointments, and other duties as assigned;
- Partners with other Human Resources staff to ensure cross training in key areas and coverage during peak activity and/or absences;
- Assists with special projects as assigned, including compensation and classification studies as well as HRIS related projects;
- Copies, mails and distributes a variety of written materials as requested by designated office personnel;
- Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments or City personnel;
- Composes correspondence, memos and reports in support of personnel actions within the City;
- Responds to other employers’ requests for information on employee records, such as length of employment with the City, and other releasable public information;
- Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
- Assist with the processing of accounts payable, accounts receivable and/or payroll as necessary;
- Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
- Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints;
- Requisitions supplies and materials for the department as requested;
- Opens and distributes mail throughout the Department;
Acceptable Experience and Training: - Graduation from High School or possession of a GED, preferably supplemented by additional training in human resource management; and
- Considerable experience in general office operations, human resources; or
- Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
Required Special Qualifications: |
