Clerk's Assistant (Part-time)
WORK SCHEDULE: Assigned to a twenty-eight (28) hour workweek during regular business hours based upon needs of Department.
JOB SUMMARY / SUPERVISION: This position is a highly responsible clerical position assigned to the Town Clerk / Tax Collections Department. It performs complex clerical work associated with the operation of the office and works under the direct supervision of the Town Clerk, with ancillary reporting duties to the Tax Collector.
ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following is illustrative of the duties and responsibilities associated with the position and are not intended to be all-inclusive.) Performs duties as a State Municipal agent for motor vehicle registration. Issues, renews, and transfers registrations and plates for motor vehicles, trailers, and motorcycles. Prepares title applications, auto renewal notices and reconciles individual cash drawers on a daily basis. Collects and issues receipts for property taxes, sewer bills, yield taxes, current use taxes and other account receivables. Assists with the issuance of permits and licenses in accordance with State laws and Town ordinances, including but not limited to, marriage intentions and licenses, death certificates, dog licenses, UCC filings and searches, pole permits, dredge & fill permits and other types of licenses and permits. Performs detailed work with numerical data computations rapidly and easily. Assists with preparing for and carrying out local, State and other general elections. Maintains records of the Town in accordance with laws, regulations, policies and generally accepted practices. Follows oral and written instructions and speaks clearly and effectively. Maintains an appropriate level of confidentiality regarding Town and office records. Maintains effective working relationships with other employees and general public. Performs other duties as assigned by the Town Clerk and Town Tax Collector.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: High School Diploma or equivalent required. Must be able to speak English fluently. At least two (2) years of responsible secretarial / clerical experience demonstrating required knowledge, skills and abilities or equivalent education is preferred. Experience as a municipal clerk’s assistant is preferred but not required.
CERTIFICATION/LICENSE REQUIREMENTS: Must become State certified to perform municipal agent work within six (6) months of hire.
KNOWLEDGE, SKILLS, ABILITIES AND OTHER REQUIREMENTS: Requires knowledge of or demonstrate the ability to acquire knowledge of state and local laws governing tax collections, elections, motor vehicle registrations, licensing, vital statistics and other related laws. Experience with operating office equipment and computer software and hardware. Ability to make accurate arithmetical calculations and maintain effective working relationship with employees and the general public. Prior experience acting as a municipal agent with regard to the motor vehicle registration process is preferred.
To be considered for an interview, please send cover letter, resume and completed Town Application (available under the Human Resources tab on the Town website) via email to: hrdept@londonderrynh.org, or by mail to: ATTN: Human Resources Department, Town of Londonderry, 268B Mammoth Road, Londonderry, NH 03053.