Administrative Assistant (Police Department)

The Durham Police Department, a Meritorious CALEA accredited agency, will be conducting a hiring process to identify an Administrative Assistant. The process will be ongoing until the position is filled. 

Administrative Assistants will complete those individual duties and responsibilities that are assigned to him/her by the Chief of Police, Deputy Chief or Captain. The Administrative Assistants will be responsible for performing administrative work with a minimal degree of supervision. At this level, emphasis will be on coordinating department activities as assigned.  An employee in this position will be encouraged to make independent judgements and decisions based on analytical and innovative thinking.  Performance on this level is measured through conferences, reports, and analysis of the methodology and level of success in accomplishing assigned tasks consistent with agency goals and mission statement, as well as national standards.

It is the policy of the Durham Police Department to employ Administrative Assistants whose responsibilities include typing, filing, data entry, customer service, answering phones, record keeping, and some radio communications.

The Administrative Assistant shall always ensure the confidentiality of sensitive information.

DUTIES AND RESPONSIBILTIES:

The Administrative Assistants duties and responsibilities shall include, but are not limited to:

Court Specific:

  • Drafts and prepares court complaints, motions and discovery requests. Coordinate court activities with Deputy Chief, inclusive but not limited to subpoenas, officer notification, and communication with County Attorney and District Court.    

  • Prepares arrests logs and statistics for distribution to media.

Shared Responsibilities:

  • Issue parking permits.

  • Receives all persons visiting the agency to include receiving money.

  • Receives incoming phone calls.

    MINIMUM QUALIFICATIONS:

  • Minimum of Associates Degree or equivalent certifications.

  • Prior office experience preferred.

  • Proficient in Microsoft Word, Excel and Microsoft Outlook. PowerPoint proficiency is desirable but not required.

    PERSONAL TRAITS/CHARACTERISTICS:

    Administrative Assistants deal with every aspect of a police agency on a day to day basis. Serving the public and supporting the agencies internal functions requires an employee that demonstrates solid character traits. An Administrative Assistant should always demonstrate the following characteristics:

  • Honesty;

  • Self-Discipline;

  • Emotional stability;

  • Good judgement – Common Sense;

  • Ability to accept direction and constructive criticism.

The current starting hourly rate for a Durham Administrative Assistant is between $23.00 and $29.24, based on experience.  This does not include a generous insurance buyback option, if you choose. Overtime is also available. 

If you are interested in the Administrative Assistant position please send a cover letter, resume, and a Town of Durham Employment Application to Captain Jack Dalton at jdalton@ci.durham.nh.us

Females and Minorities are encouraged to apply.

The Durham Police Department is an Equal Opportunity Employer.

Town Application:  https://www.ci.durham.nh.us/sites/default/files/fileattachments/police/page/13861/employmentapplication.pdf

 

 

 

Organization: 
Town of Durham
Type: 
Employment
Close Date: 
Friday, December 31, 2021
Salary: 
Between $23.00 and $29.24 an hour, based on experience