Administrative Assistant (Part-time/Temporary)
SUMMARY: Office support and receptionist for the Public Works Administrative Division for 20 - 25 hours per week. General office work, telephone system use and etiquette, up to intermediate level Microsoft Office computer skills, other office equipment, requiring some town and state agency function knowledge, and command of English grammar and spelling. Respond to the public regarding concerns and/or forwards matter to appropriate staff member. Must communicate effectively orally and in writing, and must work effectively with the Director, Department Supervisors, Town Manager, Department Heads, and other Town employees, Elected Officials, and the general public. Must possess basic math skills.
- Customer service through telephone calls. Provides information to callers, receives citizen complaints, enters daily work order calls into spreadsheet, opening and prioritizing mail, and other similar level responsibilities.
- Assist the public with completing various permit applications, enter permits into the permitting system, process permit fee deposits, send the approved permit to the applicant, and file permits into the Document Management System.
- Process weekly A/P invoices, provide various reports, including yearly construction expenses, Transfer Station monthly report, and winter operations.
- Performs various office support duties for the DPW Director, Division Heads and Department Staff as well as administrative support to the Water and Sewer Advisory Committee that includes notice of meeting, preparing the agenda, attend all meetings to take minutes, and transcribe meeting minutes for posting.
- Coordinate NHDOT physicals and drug screenings for new and existing employees.
- Appropriately handle confidential or sensitive information requiring the use of discretion and tact.
· Overall knowledge of administrative skills and bookkeeping and high school diploma or equivalent and two years of related experience and/or training; or equivalent combination of education and experience.
· Ability to communicate effectively both verbally and in writing; to establish positive public relations for the department; and to interact effectively with the public and a wide variety of people at all levels of Town government.
· Ability to prioritize, organize, and perform work independently in a fast paced environment.
(This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.)
APPLICATION PROCEDURE: The required application may be obtained online at https://www.bedfordnh.org/230/Employment-Opportunities or in person at the Town Office. Completed applications and cover letters may be submitted email@example.com or delivered to: Bedford Town Offices
Human Resources Department
24 North Amherst Road
Bedford, NH 03110