Administrative Assistant - DPW - Part Time

POSITION: ADMINISTRATIVE ASSISTANT – PART TIME

DEPARTMENT OF PUBLIC WORKS

WAGES:    $26.05 to $32.91 per hour

TYPICAL DUTIES:

Office support and receptionist for the DPW Administrative Division.  General office work, telephone system use and etiquette, up to intermediate level Microsoft Office computer skills, other office equipment, requiring some town and state agency function knowledge, and command of English grammar and spelling. Respond to the public regarding concerns and/or forwards matter to appropriate staff member. Must communicate effectively orally and in writing, and must work effectively with the Director, Department Supervisors, Town Manager, Department Heads, and other Town employees, Elected Officials, and the general public.  Must possess basic math skills.

The following are some of the typical duties of the DPW Administrative Assistant:

• Customer service through telephone calls.  Provides information to callers, receives citizen complaints, enters daily work order calls into spreadsheet, opening and prioritizing mail, and other similar level responsibilities.

• Assist the public with completing various permit applications, enter permits into the permitting system, process permit fee deposits, send the approved permit to the applicant, and file permits into the Document Management System.

• Process weekly A/P invoices, provide various reports, including yearly construction expenses, Department and Transfer Station monthly report, and winter operations.

• Assists the Public Works Business Manager with bi-weekly timesheet entry. Acts as the back-up when the Public Works Business Manager is unavailable.

• Performs various office support duties for the DPW Director, Division Heads and Department Staff as well as administrative support to the Water and Sewer Advisory Committee and the Compost and Recycling Committee that includes notice of meeting, preparing the agenda, attend all meetings to take minutes, and transcribe meeting minutes for posting.

• Coordinate NHDOT physicals and drug screenings for new and existing employees.

• Appropriately handle confidential or sensitive information requiring the use of discretion and tact.

MINIMUM QUALIFICATIONS:

• Overall knowledge of administrative skills and bookkeeping and high school diploma or equivalent and two years of related experience and/or training; or equivalent combination of education and experience.

• Ability to communicate effectively both verbally and in writing; to establish positive public relations for the department; and to interact effectively with the public and a wide variety of people at all levels of Town government.

• Ability to prioritize, organize, and perform work independently in a fast-paced environment.

• Any equivalent combination of education and experience, which demonstrates possession of the required knowledge, skills, and abilities.

(This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.)

This is a part time position, 25 hours per week. Schedule may occasionally shift to meet the needs of the Department. 

APPLICATION PROCEDURE:  The required application may be obtained online at https://www.bedfordnh.org/230/Employment-Opportunities or in person at the Town Office. Completed applications and cover letters may be submitted jobs@bedfordnh.org or delivered to: 

Bedford Town Offices

Human Resources Department

24 North Amherst Road

Bedford, NH 03110

APPLICATION DEADLINE:  12/13/2024 or Open until filled 

EEO