special events

TULIP Program – A Guide for Users

Highlights from LGC’s 71st Annual Conference

More than 550 local officials and staff from cities, towns, county government offices, and school districts across New Hampshire converged on the Radisson Hotel Manchester on November 14 and 15 for the New Hampshire Local Government Center's 71st annual conference, Sharing the Vision. The conference featured 53 sessions, 105 booths, a multitude of networking opportunities, a health and safety fair, and awards programs honoring outstanding local volunteers, advocates, and officials.

Keynote Address

Community Spotlight: City of Keene in National Spotlight for Let's Move Efforts

When City of Keene Mayor P. Dale Pregent picked up the phone in early January, he was surprised to learn the call was from the White House, with an invitation to serve as the official New England host city for a first anniversary celebration of First Lady Michelle Obama's Let's Move! campaign. "It took me all of about a minute to say "Yes!"" recalls Mayor Pregent.

Old Home Day: A Summer Tradition Rich as New Hampshire’s Roots

“I have a scheme,” said New Hampshire Governor Frank Rollins in 1899 at the Sons of New Hampshire dinner in Boston. “It is this,” he continued. “To have a week in summer set apart to be called Old Home Week and to make it an annual affair.”

Amherst Marks 250th Anniversary Milestone

Founded in 1760, the Town of Amherst boasts a long and proud history. In honor of their 250th anniversary, town officials charged a volunteer committee with the task of developing a celebration to mark the event. Co-chaired by residents Carolyn Quinn and Will Ludt, the 250th Anniversary Committee involved numerous citizens and local volunteer groups in the planning of a year-long series of events designed to engage the entire community.

Special Event Permits: A Useful Tool

In the 1800s, it was not at all unusual for traveling revival meetings to go from town to town, setting up huge tents for outdoor events led by the famous preachers of the day. These events could be held over several days and brought hundreds of people together in one place to hear sermons and lectures. The circus was also popular for many years as traveling entertainment, moving from town to town, bringing hundreds of circus performers, workers and animals to put on the show and also visitors to town to see the show.

TULIP Program Starts to Bloom by Helping Members Provide Special Events Coverage

New Hampshire Local Government Center’s Property-Liability Trust (PLT), which provides property and liability coverage to municipalities, schools, counties and various political subdivisions of the State of New Hampshire, has had a successful first year of sponsoring a Tenant Users Liability Insurance Policy (TULIP) program for individuals or clubs needing coverage for private events on public property.

Liability Involving Special Events

Finally, winter is over. Soon we will move outdoors, and local organizations and municipalities will be scheduling and holding “special events" such as sports tournaments, parades, road races and fairs. Families and groups will ask permission to use public areas for weddings, graduation parties and reunions. While these events help to make our communities great places to live, they also involve elements of risk that should be managed to keep participants as safe as possible, and avoid incidents that could mean liability for the municipality.

Cultivating a Successful Farmers’ Market

A great farmers’ market is a lot of things. It is ripe tomatoes still warm from the sun and fresh herbs that smell so good you want to eat them on the spot. It is golden honey and just-baked pies. It is lemon verbena soaps and beautiful candles. It is a conversation with the local gardening expert who can tell you how to grow anything (and when to try something different). It is a place for children to try a craft, for families to spend an afternoon, for neighbors to reconnect.

Reducing Risk with a Special Events Policy

Is your town, city or school hosting outside organizations for summer programs this season in your facilities? If so, you will want to get facility use agreements and/or releases that incorporate indemnity clauses signed with these organizations. Also, be sure you inspect and document the condition of your facilities and playgrounds prior to allowing outside organizations access to them.

Checklist for Risk Reduction
You can reduce your risk by implementing a special events policy that includes, but is not limited to, the following: